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E-Quick Plan |
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 £ 49.95 | Renewal fees from £49.95 | | |
 Nominee Secretary Service for Public Records for one year:
 Nominee Secretaries do not usually have an active role or function in the actual business of the company.
The Company Secretary can authenticate documents or proceedings of the company and the signature of the Secretary on a written resolution is evidence of the proceedings.
Coddan will act as Nominee Company Secretary for limited companies on an annual basis.
This service is primarily designed to help people keep non-trading companies fully compliant with the law.
It does not perform any secretarial duties, and does not become involved with operations of the company in any way.
If signatures or verification documents are required extra charges will apply.
Preparation and submission of the Annual Returns (payable fee additional).
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Economy Plan |
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| £ 75.00 | Renewal fees from £75.00 | | |
Nominee Secretary For Sole Director Company:
The nominee services can be used to maintain anonymity or simply provide an additional officer to comply with the legal requirements.
Nominee Secretaries do not usually have an active role or function in the actual business of the company.
The Company Secretary can authenticate documents or proceedings of the company and the signature of the Secretary on a written resolution is evidence of the proceedings.
Coddan will act as Nominee Company Secretary for limited companies on an annual basis.
It does not perform any secretarial duties, and does not become involved with operations of the company in any way.
The nominee secretary's signature on the forms to open a bank account (no extra fee).
If signatures or verification any other documents are required extra charges will apply.
Preparation and submission of the Annual Returns (payable fee additional).
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Premier Plan |
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| £ 150.00 | Renewal fees from £150.00 | | |
Nominee Secretary For Trading Companies:
Nominee Secretaries do not usually have an active role or function in the actual business of the company.
The Company Secretary can authenticate documents or proceedings of the company and the signature of the Secretary on a written resolution is evidence of the proceedings.
Coddan will act as Nominee Company Secretary for limited companies on an annual basis.
It does not perform any secretarial duties, and does not become involved with operations of the company in any way.
We will complete and file the Annual Return on behalf of your company. This will include the fees for the filing of the official documentation.
The nominee secretary's signature on the forms to open a bank account (no extra fee).
Our Company Secretary fee covers the cost of reasonable handling of official company documents, which will be sent via the normal postal service.
If signatures or verification any other documents are required extra charges will apply.
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A company secretary's typical work activities:
Organising, preparing agenda for, and taking minutes of, meetings.
Dealing with correspondence before and after meetings, collating information, writing reports, ensuring decisions made are communicated to the relevant people.
Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action.
Developing company contracts.
Managing insurance and property issues.
Developing and overseeing the systems that ensure that the company complies with all applicable codes as well as its legal and statutory requirements.
The company is bound by any document expressed to be on behalf of the company and signed by a Director and the Secretary or two Directors (s. 36A Companies Act 1985).
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(click here for other packages)
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Company Formation Home Page >> Company Directors & Secretary Guide COMPANY DIRECTORS AND SECRETARIES ARE RESPONSIBLE FOR DELIVERING INFORMATION TO THE REGISTRAR. THERE ARE OVER 200 FORMS THAT COMPANIES COULD FILE Can anyone be a director? Generally it is up to the members to appoint the people they believe will run the company well on their behalf. The only restrictions that prevent anyone becoming a director are: the person must not have been disqualified by a court from acting as a company director (unless he or she has been given leave (permission) to act by a court for a particular company); the person must not be an undischarged bankrupt (except with leave of the court); in Scotland, anybody under the age of 16; and for a PLC or their subsidiaries, anybody over the age of 70 unless specifically approved by a general meeting of the company.
What responsibilities does a director have towards Companies House? Every company director has a personal responsibility to ensure that statutory documents are delivered to the Registrar as and when required by the Act. In particular: accounts (only for limited companies); annual returns (Form 363); notice of change of directors or secretaries or in their particulars (Forms 288a/b/c); and notice of change of registered office (Form 287). Upon SPECIAL request, we may provide registered address services across the UK (in any city or town) and we may provide you a telephone number with call forwarding from any UK city and town.
Are directors really prosecuted? Yes. On average more than 1,000 directors are prosecuted each year for failing to deliver accounts and returns to the Registrar on time. Persistent failure to deliver statutory documents on time may also lead to a director being disqualified from taking part in the management of a company, for a specified period.
How can prosecution and penalties be avoided? Make sure your company complies on time with all its filing obligations, not only in connection with its accounts and annual returns, but in connection with all other documents required under the Act.
Isn't my accountant supposed to do all this? Your accountant's responsibilities depend on the agreement you have with him or her. However, the responsibility to deliver accounts and other statutory documents rests entirely with the directors. Ensure that your accountants have all the necessary information to prepare your accounts and get them audited on time. If necessary, chase your accountants. Don't just assume they are getting on with the job. If you have any questions please E-Mail or call us: Call FREE 0800 081 1510, Overseas Residents: +44 845 020 4269 or +44 20 7748 3039, Fax: +44 20 7681 3318.
 Click Here For » Coddan Incorporation Tools |
Have your company up and running online now in 10 minutes or less. Coddan offers some of the lowest-priced services for start-up businesses. Form your limited company online, register your trademark and get your company domain name registered here. Every company is obliged to appoint a company secretary. If you accept this appointment, you will become an officer of the company, with legal responsibilities under the Companies Act. It is in everyone's interest to ensure that you are the right person for the job, and that you get adequate support in doing it. This briefing looks at your role, and covers: what qualifications you need, and who can appoint you. What your duties are, and when they have to be exercised. How to make the most of your role. What can go wrong, and what the consequences will be. As company secretary, you act as the chief administrative officer of the company. Your duties will be defined in your contract of employment, but normally include responsibility for fulfilling some specific obligations imposed under the Companies Act. You are normally appointed by the directors.
In a new company, the company secretary is automatically appointed by being named on Form 10, filed on incorporation. You need no formal qualifications to act as company secretary to a private company. The requirements are more stringent for public companies. Whether the company for which you are working is private or public, you must understand your obligations as an officer of the company. The Companies Act contains many requirements and around 150 offences. In many smaller private companies, the company secretary is one of the directors. Like the directors of the company, company secretaries who fail in their duties can be prosecuted. A sole director cannot be appointed as the company secretary. Nor can the company's auditor. Some people are prohibited by law from holding the office of company secretary - for example, undischarged bankrupts (unless given court leave). The company secretary may delegate work to a third party, but remains responsible and must check and sign various paperwork.
Setting up a LTD Company » Click Here for More Details |
You can use a professional chartered secretary, the company's accountant (but not auditor), a solicitor or another provider of company secretarial services. This typically costs between £200 and £1,000 per annum. All the directors of the company could be prosecuted. Failure to deliver documents on time is a criminal offence. On conviction, a director could end up with a criminal record and a fine of up to £5,000 for each offence. Alternatively, if the Registrar believes that the company is no longer carrying on business or in operation, he could strike it off the register and dissolve it. If this happens all the assets of the company, including its bank account and property, generally become the property of the Crown.
Dear Visitors, if you want to become familiar with the description and the contents of companies formation packages, offered by Coddan CPM LTD and to find above, what kind of service is included in this or that British companies incorporation package, to get an idea about the price of annual renewal of the service, and about the general legal requirements to the company registration within United Kingdom, please, select the package you need from the list, situated below the banner. The information in the banner will be renewed according to the package you've chosen. Coddan accepts all major currencies. We accept Visa, MasterCard, and Delta. We do NOT charge "surcharges" for credit card transactions. If you do not feel comfortable transmitting your credit card number and other information on the Internet, we suggest you place an order online, choose "Credit Card via Phone" as the payment method, and then phone in to give us your credit card number over the phone. We'll charge your credit card manually. Pre-payment with cashier's check or money order is accepted. We accept wire-transfer from anywhere. After you place your order, details about the wire-transfer process will be e-mailed to you on the second e-mail notification. If you missed that e-mail, please call our toll-free number that's given on the order confirmation. If you have any questions about the company incorporation then please E-Mail or call us: Call FREE 0800 081 1510, Overseas Residents: +44 845 020 4269 or +44 20 7748 3039, Fax: +44 20 7681 3318.
Create Limited Company » Let Me Check Your Packages & Costs First |
Live Help » Live Help is a real time "chat" feature which enables you to interact with a customer service representative without a phone call. Get answers to your questions while using our website. Clicking the "Live Help" button will start an on-line session with one of our representatives. Live Help is currently available during normal business hours. Outside of the above opening hours our business center will be closed. When you click on the button you will see an e-mail form that will allow you to send us a mail with your questions. Live Help is absolutely free! There are no hidden fees. We offer the service as a courtesy to our website visitors. Dear visitors, while having a chat session with a customer, we are frequently requested to give a piece of advice on tax planning or business structuring. We would like to inform you that it is against our principles to provide online advice pertaining to these issues. The points that may be covered during a session include service description, package or service price, navigation at our website, ways of making an order, methods of payment etc. Yet, if you wish us to provide you with advice on tax or business structuring, you should be aware that this service is chargeable.
LIMITED COMPANY DIRECTORS AND SECRETARIES. INTRODUCTION: | 
| General Advantages Of Limited Liability Companies:
1. Liability is, in the vast majority of cases, strictly limited to the investments made by the shareholders.
2. Company Officers are not personally liable for their actions unless, there is a clear and serious breach of their fiduciary duty.
3. Despite the limited liability, such entities often benefit from greater prestige than their sole proprietorship or partnership counterparts. The reason is because such an enterprise normally requires more planning and thus is deemed more credible.
4. They often benefit from significant tax advantages. In fact, many countries around the world give exclusive tax incentives to this type of entity.
5. The rights of shareholders are normally clearly defined and protected. Promotes good record keeping.
6. Corporate taxes only become payable after the end of the financial year. This means that money that would otherwise be taxed on a monthly or quarterly basis, is available to earn further money before the final payment of tax.
7. You must appoint a minimum of One Director and One Shareholder.
8. Directors can be corporate bodies or private individuals.
9. A Director can be of any nationality.
10. All companies must appoint a company Secretary. A Secretary can be of any nationality.
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Steps On How To Incorporate A Business » How Do I Become Incorporated? |
Coddan provides a wide range of corporate services including: company and partnership formation (private companies limited by shares, companies limited by guarantee, PLC public limited companies, flat management companies, joint venture and subsidiary companies and LLP limited liability partnerships); assistance with the structuring of offshore companies and provision of corporate directors, and officers. Our e-formation service eliminates the need to complete Forms 288a (to appoint the directors and secretary), making the process of forming a company even easier and quicker. With our new online electronic business entity formation system, we take you through each step of your company incorporation process as quickly and as simply as possible.
Our specialist knowledge and vast experience enable us to provide a fast, efficient, and professional service, and one which a great many businesses have been founded and built upon to date. Once you have completed our online order form and your new limited company is in the processing stage of being registered at Companies House you will receive an order acknowledgement from us by email. Documents we send you via email for the electronic E-Quick Formation Package (£42.00) are: Certificate of Incorporation - in PDF format, Memorandum & Articles of Association, First Minutes of Directors meeting, share certificates, Registers of Members, Directors and Secretaries, Directors Interests, Company charges - in Word format. All of our Memorandum and Articles of Associations (private company limited by shares, company limited by guarantee, flat management company, public listed company) and Partnership Agreements (limited partnership and limited liability partnership) were reviewed and approved by a volunteer UK lawyer.
How it works. Choose from our selection of business formations: E-Quick, Economy, Premier or Deluxe. Enter your contact and company directors, secretaries and shareholders details using our online order form facility. You are sent immediate confirmation via email of your transaction from WorldPay and ourselves. You will receive your company documents in a short time, typically six hours (*If ordered before 11:00 and Companies House permitting). It's that simple!
What Is The Meaning Of Incorporation » Becoming Incorporated in Business |
APPOINTING DIRECTORS & SECRETARIES: The members of the company decide who the directors are to be. This will normally be done in a general meeting, though a company can make decisions by written resolution signed by all the members entitled to vote. The directors are responsible for appointing the secretary. When a new director or secretary is appointed, Form 288a must be completed. This MUST reach Companies House within 14 days of the appointment. Failure to notify Companies House of an appointment is a criminal offence, but does not affect the validity of the appointment.
Our company secretarial services include:
Incorporation of limited and unlimited companies, plcs, branches of overseas entities, LLPs
Acting as company secretary through a nominee secretary
Acting as registered office services for inward investors including incorporation and registration and advice on regulatory obligations in the UK
Overseas registrations for stand-alone companies of UK companies, both within and outside the EU regime
Care and maintenance of statutory records for the full annual cycle, including the preparation of annual returns, annual general meeting minutes, filing of accounts and the maintenance of the registers which each company must keep by law
Preparation of board packs
Attendance at board meetings
Minute taking
Change of name, including ensuring the name is acceptable to the Registrar
Organisation of AGMs and EGMs, including canvassing and counting proxy votes and holding a poll
Acting as scrutineers for a poll
Issue and allotment of new shares, including defining the rights attached to shares
Reduction of share capital and share premium
Share transfers, including the payment of stamp duty and applications for relief from duty
Administration of share option schemes
Redemption of shares and purchase of own shares
Updating and drafting of special provisions in the Memorandum and Articles of Association
Appointment and removal of directors and secretary
Drafting resolutions and submission to the Registrar
Dissolutions
Restorations
Company searches
If you have any questions about nominee secretarial service then please E-Mail or call us: Call FREE 0800 081 1510, Overseas Residents: +44 845 020 4269 or +44 20 7748 3039, Fax: +44 20 7681 3318.
WHO CAN BE A DIRECTOR? It is generally up to the members to appoint as directors, people they believe will run the company well on their behalf, but they cannot appoint: anybody who is currently disqualified by a court from acting as a company director (unless he or she has leave of the court to undertake certain functions for the company in question). An undischarged bankrupt (except with leave of the court). In Scotland, anybody under the age of 16. For a PLC or a subsidiary of a Northern Ireland PLC, anybody over the age of 70 unless specifically approved by a general meeting of the company after a special notice of the relevant resolution. Every company director has a personal responsibility to ensure that statutory documents are delivered to the Registrar as and when required by the Act. In particular: accounts (only for limited companies); Annual returns (Form 363); notice of change of directors or secretaries or in their particulars (Forms 288a/b/c); and notice of change of registered office (Form 287).
DOES EVERY BRITISH LIMITED COMPANY NEED A SECRETARY? Every company need a secretary. Section 283 (1) of the Act says every company must have a secretary. Section 283 (2) states that a sole director cannot also be the secretary. It is up to the directors to ensure that a person has appropriate knowledge and experience to act as a secretary of the company. In the case of a PLC, the secretary will normally be expected to be professionally qualified as a lawyer, accountant or company secretary, though previous experience as secretary of a PLC may also be taken into account. Disqualification as a director either by order of court or through bankruptcy will also prevent an individual acting as a company secretary unless a court specifically allows this.
NATIONALITY: Except for occasional restrictions imposed by the government on the activities of certain foreign nationals, a director or secretary can be of any nationality and can live anywhere in world.
CEASING TO ACT: Directors and secretaries may retire at the end of their appointment. Also they may resign, be removed, be disqualified or die. If any of these things happen, it is important to deal properly with the situation. The cessation of appointment, however it occurs, must be notified to Companies House on Form 288b within 14 days. The Company's Articles will normally provide that, except for managing or executive directors, all directors will retire at the first annual general meeting and a third of those subject to the retirement rule at each subsequent AGM. Those retiring will normally be able to stand for re-election.
TYPES OF DIRECTOR: Other Titles: Sometimes a director or secretary can be known by a title other than director, such as Governor or Member of Council. In this case, they would still have the status and responsibilities of directors.
Managing Executive Directors: While decisions about the management of a company are a matter for the board as a whole, subject to the company's articles, the board may appoint one or more managing executives or directors with authority to commit the company without reference to the board.
Alternate Directors: Subject to the articles, a director may appoint an alternate to carry out his duties during his absence. An alternate director has the full authority of a director and his appointment should be notified to Companies House on form 288a. While the cessation of authority for an alternate director to act should normally be notified on Form 288b, if he or she regularly stands in for the director concerned, it may be better that the name remains on record at Companies House.
Shadow Directors: Anybody who is in effect a director should be regarded as such for the purpose of notifying appointments. If it is usual for the directors to act on the instructions (rather than simply professional advice) of some other person such as a major shareholder, that person should also be regarded as a director.
CORRESPONDENCE: A company's business stationery need not show the names of its directors but, if it does, it must include all of them. There is no requirement to show the name of a secretary who is not also a director.
SHAREHOLDINGS: Directors or secretaries generally are not required to own shares in the companies which they manage, though there is nothing to prevent them from doing so. In some cases, the company's own Articles of Association may require the directors to hold shares.
CHANGES IN PARTICULARS: If a director of secretary moves house, the new address should be noted in the company's own register of directors and secretaries and notified to Companies House on Form 288c. This also applies to other changes in personal details, such as a change of name. All changes should be notified within 14 days.
THE DIRECTOR'S REGISTER: While companies must keep their own register of directors and secretaries, which must be available for public inspection, Companies House also keeps a register based on information provided by individual companies. This is used by Companies House when it produces the annual return form for each company. It is also used as a convenient way of providing information to anyone who needs it. The register includes details of the appointments held by individuals as well as the directors and secretaries of particular companies.
OTHER DIRECTORSHIPS: Anybody is entitled to know who the directors of a company are. They are also entitled to know whether a director holds, or has recently held, directorships of other companies. This information should be shown in the company's register of directors and secretaries, on the Form 288a notifying the appointment of a director and on the annual return. (Other directorships are not currently pre-printed on the annual return form). Coddan provides a company secretarial service to ensure that these important statutory requirements are fulfilled, leaving the day to day running of the company to the directors. We ensure that all the company's statutory requirements are met, including the filing of the accounts and annual returns (subject to the receipt of all requisite documents). As your company secretary, we will prepare other documents in respect of changes to the company structure as and when they occur. Such matters will include allotment of shares, transfer of shares and appointments and resignations of officers.
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Directors and Secretaries Guide
The Company Secretary. Fact Sheet
